In the Teams admin center implementation, the code uses the team identifier to fetch details like its privacy, active state, and so on for display. A filter extracts the set of teams, which we can then list. Shown below is a simple code example which uses the Get-MgUser and Invoke-MgGraphRequest cmdlets from the Microsoft Graph PowerShell SDK to retrieve the set of groups a user belongs to. My point is that the necessary support to list the set of groups or teams a user belongs to has been around in the Graph transitiveMemberOf query for quite a while. In fact, some like the idea of being able to print off the membership of a specific group or team (so here’s a script to do that job).
This is welcome news because there are many examples where tenants have written their own reports to list what teams (or Microsoft 365 groups) people belong to (here’s my version of a PowerShell script to create such a report). Then you will see some brief statistics, giving you a high-level overview of the site activitiesīy the way, to check the other options on usage reports, check out this post.Īnd here is a video to summarize some of the options mentioned above.Figure 3: The Teams admin center lists the teams a user belongs to.Once you do – you will see a log of recent activities that happened on a given document library.Īnother way to check the “freshness” of your site is by checking out its Site Usage Report. If you do not have any web parts added to a page, you can self-serve by just clicking on “i” panel in a document library. Option 4: Information Panel on a document library So might be worthwhile to educate and train employees before rolling this out, to prevent unnecessary calls to the Helpdesk. Essentially this web part just shows you recent activity for the user logged in on any SharePoint Site + User’s OneDrive. In below example, I added Recent Documents web part to a Sales SharePoint site, yet the majority of the documents displayed are from other sites. Because unlike the other web parts I covered above, that display recently modified documents on a site, this web part displays recently modified or accessed documents from all of the SharePoint sites + OneDrive account for the user who is logged in. Now, this Web Part is tricky and might confuse users. You just need to specify exactly what it is that you are displaying/rolling up.Īnother web part you can use to display Recent Documents is called … Recent Documents So while it will show you a recent log of activities, it might be a bit overwhelming to digest in my opinion.Īnother option is to use Highlighted Content Web Part (HCWP).įor those who used older versions of SharePoint, think of HCWP as a modern replacement for CQWP (content query web part) and CSWP (content search web part). Just like the two above, HCWP can roll up all sorts of content from multiple sources, but specifically, in our context, it allows to display recently modified document per document library in an easy to read format.
It shows everything going on with the site, not just documents. It is added by default to all SharePoint sites provisioned as part of Office 365 Groups. The first option is to use Site Activity Web Part. There are a few ways to display recently modified documents on a SharePoint site, and I would like to share those few tricks with you today. Those new to the site can easily see when was the last time users added or modified documents on it. This is a neat trick because it is a great indicator of whether the site is active or not. When I build department or project sites for my clients, I like to display recently modified documents on a SharePoint site homepage.
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